Class A Teams will be a part of the Association. A Class “A” team that is not registered will not be allowed to use the Association name, fields, or claim any connection to same. In order for the league to sanction an “A” Team it must adhere to the following guidelines.
SECTION 1 Class “A” Tournament teams will be sanctioned annually by the Association with Board Approved managers. Sanction fee for the year will be determined annually by the Board.
SECTION 2 Managers hand pick players. Class “A” (Select) teams are not allowed to recruit girls who are actively involved with an RRGSA league team. This includes Spring Season, All-Stars, Fall Season and any Winter Ball rosters.
This includes in-person, phone calls, emails, text, and any form of social media. Failure to abide may result in forfeiture of sanctioning.
SECTION 3 Registration fees for Class A Tournament teams will be determined annually by the Board of Directors.
SECTION 4 Players that participate on a Class A team may not be eligible to play on any Class B or Class C (All Star) Tournament Teams, but may play league ball.
SECTION 5 All tournament fees, traveling expenses, uniforms, and equipment expenses are borne by the player’s and their parents.
SECTION 6 The Association will provide Class A teams with practice fields. All practice times will be scheduled through the Association Scheduler.
SECTION 7 Each Class A team will be insured under all Association insurance policies after an ASA registration roster has been submitted and all applicable league fees have been paid in full.
SECTION 8 Each Class A team will have the opportunity to request use of the complex to host two fund raising tournaments annually. All dates must be approved by the Board.
SECTION 9 Each Class A Tournament team will have the same responsibilities as any league team including, but not limited to, participation in field and complex maintenance.
SECTION 10 Within 21 days of completion of a tournament, the hosting “A” team must submit documentation to the Board, in such format that is acceptable to the Board, along with any fees owed.
SECTION 11 If any Class A team is considered to have violated any of our by-laws or other rules and regulations of the Association, the Board shall have the right to either temporarily or permanently revoke the Manager’s sanction and the Class A team’s affiliation with the league. In such case no fees shall be returned to the team and all team funds deposited with the league shall be forfeited.
SECTION 12 Sanction periods is respective September 1st thru August 31st the following year.
SECTION 13 All currently sanctioned RRGSA “A” teams and any new potential “A” team candidates requesting sanctioning by RRGSA must submit player/parent commitment letters in person by the Team Manager at time of sanctioning for at least 7 committed players to be eligible for sanctioning by RRGSA.
SECTION 14 All teams sanctioned at the August board meeting must have full payment, full roster and completion of registration forms to the RRGSA Treasurer per above by October 1st. Failure to pay on time will result in RRGSA sanction being revoked. Should new players be added after this date, form needs to be completed and emailed to RRGSA Select Team Representative. Extensions past October 1st are allowed if agreed upon by the Executive Board.
SECTION 15 All players must be registered thru the RRGSA. No player(s) shall use RRGSA equipment and/or field that are not registered.
SECTION 16 All A-team coaches must abide by rules regarding team fund raising and the use of such funds to include the proper use of the RRGSA Tax ID number. Copy of sponsor/donation form must be approved by the league treasurer before distributing for collections. All Sponsor checks must be made payable to RRGSA and deposited into the league account. The reason for this is because you are using the RRGSA 501 (c) (3) non-profit status. Failure to follow proper procedure can cause RRGSA to lose their 501 (c) (3) status. All sponsor money, money collected, donated, raised, etc. must be used for players and coaches only. It can be used to purchase equipment, uniforms, pay hotel expenses, meals for girls and coaches (NO ALCOHOL), tournament fees and hitting/pitching lessons. It cannot be used to cover meals for parents, team parties, entertainment, or anything along those lines. You can use the tax number to purchase items such as equipment and uniforms and save the sale tax. You can also use the number at Texas hotels and save on room tax. Do not use for personal use. Misuse of the RRGSA 501c3 information for any other item(s) noted above could result in a loss of sanction. Further, failure to post any and all sponsor/fundraising monies thru the league account will result in a loss of sanction and suspension from league.
SECTION 17 Financials are due NO LATER THAN THE END OF THE FIRST WEEK IN AUGUST each year. The board may request receipt and proof of financials at any time. They should always be made available for any parent on your team that may ask to see them. Part of the 501 (c) (3) statuses is that all books must be open to the public. You cannot deny a parent from knowing the financials. When an “A” Team disbands, you need to notify the Select Team Representative and the Treasurer as soon as possible. You will still be sanctioned until August 31st of the respective sanction period and at that time, your final financials along with any left over money will be due to RRGSA.
SECTION 18 Each A-team coach must read, understand and follow the by-laws of RRGSA. Any failure to adhere to these guidelines could result in loss of practice time, coaching privileges, and/or permanent suspension from RRGSA. Team Manager should ensure that all coaches, parents and players understand these as well. He/She will be held accountable for the actions of the entire team.
SECTION 19 All A-teams will have the opportunity to host fund raising tournament(s) at the RRGSA Complex. The Select Team Representative will keep the calendar and requested dates must be approved by the Board. A fee of $10.00 dollars per team will be due to RRGSA per tournament within 10 days of event close. Field dry is available for teams at a cost of $10.00 per bag. Teams are responsible for providing all paper products for tournament. No one under the age of 16 is to drive any of the field equipment at any time.
SECTION 20 Prior to tournament start, head coach and a RRGSA representative will walk the complex. At that time, team will submit a deposit of $250.00 for damages. At conclusion of tournament, a walk through will be repeated and should no damages be reported, deposit check will be returned to team. Any and all damage to equipment, buildings, use of field dry and failure to clean park will be taken out of this deposit.
SECTION 21 All rules and regulations set forth by the RRGSA must be followed. It is the team manager/head coach’s duty to inform all assistants of these guidelines and codes of conduct. When batting, ALL batters must have a helmet on their head, regardless of the type of ball being used. Bat in hand, Helmet on head – always. Please communicate this to ALL coaches and players.
SECTION 22 Misconduct by any A team coach or assistant such as being thrown out of 3 or more games in one season may result in suspension for the remainder of the season and/or review by the RRGSA Board.
SECTION 23 Being under the influence of alcohol or drugs while involved with the team results in permanent suspension as a coach.
SECTION 24 Violating the posted practice schedule will forfeit your next practice at RRGSA. Use of another team’s field MUST be approved with the RRGSA Scheduler, President, or Vice President by the head coach prior to usage. Any and all additional practice days must be approved and communicated thru the RRGSA Scheduler.
SECTION 25 RRGSA appreciates your support and pride in our organization and complex. Failure to abide by the RRGSA by-laws may result in the loss of sanctioning for reminder of season. A quarterly meeting will be setup with each sanctioned coach to review and discuss any issues, ideas or comments.
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